Registration Data Submission

09 July 2015

INFORMATION NEEDED FOR REGISTRATION
The following is a brief explanation of the information required to register a Simmental or Simbrah animal. This information should be submitted on application forms (Herdbook Services) provided by the Association. Click here for the document. Or you can register online at: http://www.herdbook.org

CALF IDENTIFICATION
The Calf's tattoo ~ brand and location. This is a permanent identification of up to six characters put on each calf by its owner. If you have purchased a prefix, you may use over six characters. Tattoos or brands must be unique to each animal; therefore, no two animals in a herd can share the same brand or tattoo. A letter designating the year the calf was born must be included in the tattoo or brand. The only letters not used by ASA are I, O, Q and V.  Click here for more information on ASA Year-Letter Identification System.

 

ASA Year-Letter Identification System


APPENDIX 2.2, INTERNATIONAL YEAR/LETTER DESIGNATIONS FOR
ANIMAL IDENTIFICATION
International letters are designated for each year of birth. This option is easy to use in conjunction with numbers.
For example, S001 and S002 might be used to indicate the first and second calf born in the year 2006.

2006 2007 2008 2009 2010
S T U W X
2011 2012 2013 2014 2015
Y Z A B C
2016 2017 2018 2019 2020
D E F G H


The calf's birth date and sex
Single or multiple birth code: Please designate the type of birth for this animal. If you have twins TO is twin of the opposite sex and TS is twin of the same sex. Frozen embryos use FE and fresh embryos use ET. There are special DNA typing requirements for the dam and sire of embryo transplant offspring. See ASA Rules and By Laws.

PARENTAGE
Dam's ASA registration number: This is a unique number assigned by the Association to a dam at the time she was registered. If the dam is not registered with ASA, then a permanent ASA identification # is assigned. Required information needed is Tattoo #, year of birth, and her percentage breeds such as 100 Angus or 1/2 Angus and 1/2 Hereford (name of animal is not a valid identification marker).
Sire's ASA registration number: This is a unique number assigned by the Association to the sire at the time he was registered. The sire must be registered in the ASA, Herdbook Services before a calf can be registered. Breeders using sires of another breed can register calves as Simmental provided the other breed sire is registered with: (a) the breed association for the sire; (b) with ASA; and the dam is a registered Simmental.

WEIGHTS
Weaning weights: The calf's actual weaning weight and date are no longer required for registration; the breeder is encouraged to report this information if they have it. Weaning is recommended between 160 and 250 days of age. For contemporary groups, weaning must be taken the same day.
Yearling weights: Breeders are encouraged to supply this information if they have it providing they have also reported the weaning weight and date. Yearling is recommended between 330 and 440 days of age. Here again for contemporary groups, yearling must be taken the same day for all calves.

AUTHORIZATION
Signature of the owner: The signature (of an authorized representative) of the person requesting registration verifies the accuracy of the information and gives the Association authority to enter this animal into the ASA, HerdBook Services.
Signature of the breeder: The breeder's name and signature (of an authorized representative), if different than the person registering the calf, are required. The breeder is the person who owned the dam at the time she was bred. If breeding or calf-at-side information was supplied at the time of transferring the dam, the breeder's signature is not required on the ASA, Herdbook Services application. If the calf is the result of an embryo and the breeder is not the applicant, then the calf has to be parentage verified by DNA analysis. Click here for information on testing process and parental validation.


Requesting registration certificate: A registration certificate will be issued if a check is placed in the registration (Reg) column, on the far right-hand side of the form. By placing a "T" instead of a check, you may request to register and transfer this animal.
The buyer's name, address and date of sale must be filled in on the application below the calf's information. If your transfer animal is a cow, breeding information is required.


Naming the calf: Now is the time to report a name for the calf; keep in mind, you are allowed to use only twenty-four characters including spaces. Names should be letters only; characters not eligible for use within an animal’s name are, ", ',?, ,,@, #, ^, *, (), +, =,;,:,!, %, $, <, >. Also, if you are using a prefix, it has to be available and approved by ASA; the fee for purchasing a fix is $10.00.Please contact our processing team for additional details at 1-406-587-4531.

PAYMENT
Self-billing worksheets: These worksheets are available to help determine the current fees. Since ASA operates on a cash basis, processing cannot be completed until payment is received; we do accept Visa, Discover, and Master Cards. The performance calculation fee will be charged on all calves submitted for the first time; however, if the calf is dead, no fee is incurred.

OTHER
Performance calculations: The registration application is also a form that is used to supply herd performance records. Breeders are encouraged to list data on all calves in the herd, not just the ones to be registered. By reporting information on all calves born (steers, heifers and bulls) breeders get a more complete picture of the performance of his herd, is more likely to qualify for the performance advocate award program and contributes to ASA's breed-wide evaluation system. The ASA performance registry system automatically calculates adjusted weights, within-herd ratios and Expected Progeny Differences (EPDs) on all animals submitted.

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